Privacy Policy

Beacon People Limited (“we”, “us”, “our”) is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you use our website, register as a contractor, or engage with our umbrella payroll and related services. We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

Beacon People Limited is the data controller for the personal data we process in connection with our services and this website. Our registered address is 3 Caxton Road, Fulwood, Preston, PR2 9ZZ. You can contact us at [email protected] or 01702 241 199.

2. Data we collect

We may collect and process the following categories of personal data:

• Identity and contact data: name, address, email address, telephone number, date of birth.
• Employment and right-to-work data: right-to-work documentation, identity verification documents, National Insurance number, and other information required for employment and payroll.
• Financial and payroll data: bank account details for payment, timesheet and pay history, tax and National Insurance information.
• Technical and usage data: when you use our website, we may collect IP address, browser type, device information, and usage data (e.g. pages visited). We may use cookies and similar technologies as described in our Cookie Policy.
• Marketing and communications: where you have consented or we have a legitimate interest, we may hold preferences and communication history.

We obtain this data from you directly (e.g. when you register, submit timesheets, or contact us), from agencies or end clients in connection with your assignments, and from your use of our website.

3. How we use your data

We use your personal data to:

• Perform our contract with you (umbrella employment, payroll, payslips, and related administration).
• Comply with legal and regulatory obligations (e.g. tax, National Insurance, right-to-work checks, and employment law).
• Communicate with you about your employment, pay, and our services.
• Respond to enquiries and provide support.
• Improve our website and services (where we have a legitimate interest).
• Send marketing communications only where you have given consent or we are otherwise permitted to do so.

We do not sell your personal data. We may share your data with HMRC, other government bodies where required by law, agencies or end clients in connection with your assignments (where relevant), and with service providers who process data on our behalf under strict contractual and security requirements (e.g. IT, payroll software, and professional advisers).

4. Legal basis for processing

We process your data on the basis of: (a) performance of a contract with you; (b) compliance with a legal obligation; (c) our legitimate interests (e.g. running our business, improving our services, security); and (d) your consent where we have asked for it (e.g. certain marketing). Where we rely on legitimate interests, we have considered that our interests do not override your rights.

5. Data retention

We retain your data only for as long as necessary for the purposes set out above and in line with our Data Retention Policy. This includes retaining payroll and tax-related records for at least the period required by HMRC (typically 6 years from the end of the relevant tax year) and retaining other data in accordance with employment and regulatory requirements.

6. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. Access to personal data is restricted to those who need it for their role, and we require our processors to maintain similar standards.

7. Your rights

Under UK data protection law you have the right to: request access to your personal data; request correction of inaccurate data; request erasure in certain circumstances; object to or restrict certain processing; and, where we rely on consent, to withdraw consent. You also have the right to data portability where applicable. You can make a request or raise a concern by contacting us at [email protected]. You have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.

8. Changes to this policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top of this page indicates when it was last revised. We encourage you to review this page periodically.