Privacy Policy

Last updated: November 15, 2025

1. Introduction

Beacon People Limited ("we", "our", "us") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Company Details:
Beacon People Limited
1 Central Drive
Bury
England, BL9 6RP
United Kingdom
Email: [email protected]
Website: https://beacon-people.co.uk

2. Information We Collect

2.1 Information You Provide to Us

We may collect and process the following personal information that you provide to us:

  • Contact Information: Name, email address, phone number, company name, and postal address
  • Business Information: Details about your business, services you're interested in, and communication preferences
  • Financial Information: Bank statements, invoices, receipts, and other financial records necessary for providing bookkeeping services
  • Communication Data: Information contained in any communications you send to us, including message content and metadata

2.2 Information We Collect Automatically

When you visit our website, we may automatically collect:

  • Technical Data: IP address, browser type and version, time zone setting, browser plug-in types, operating system and platform
  • Usage Data: Information about how you use our website, including pages visited, time spent on pages, and navigation paths
  • Cookie Data: Information collected through cookies and similar technologies (see our Cookies Policy for more details)

3. How We Use Your Information

We use your personal information for the following purposes:

  • Service Delivery: To provide bookkeeping, VAT returns, management accounts, and related professional services
  • Communication: To respond to your enquiries, send you information you have requested, and communicate about our services
  • Contract Management: To manage our contractual relationship with you, including invoicing and payment processing
  • Legal Compliance: To comply with legal obligations, including tax reporting, anti-money laundering requirements, and professional standards
  • Business Improvement: To understand how our services are used and improve our offerings
  • Marketing: To send you marketing communications about services that may interest you, where you have consented or we are legally permitted to do so

4. Legal Basis for Processing

We process your personal data under the following legal bases:

  • Contractual Necessity: Processing necessary to perform our contract with you or take steps at your request before entering into a contract
  • Legal Obligation: Processing necessary to comply with legal obligations, such as tax reporting and record-keeping requirements
  • Legitimate Interests: Processing necessary for our legitimate business interests, such as improving services and preventing fraud, provided these interests do not override your rights
  • Consent: Where you have given explicit consent for specific processing activities, such as marketing communications

5. Data Sharing and Disclosure

We may share your personal information with:

  • Service Providers: Third-party providers who assist us in delivering services, such as cloud accounting platforms (Xero, QuickBooks), email services, and IT support
  • Professional Advisors: Your accountants, solicitors, and other professional advisors where necessary to provide our services
  • Regulatory Bodies: HMRC and other regulatory authorities where required by law
  • Legal Requirements: Law enforcement or other authorities when required by law or to protect our legal rights

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected and to comply with legal obligations. Generally:

  • Client Records: We retain client financial records for at least six years after the end of our engagement, as required by UK tax law and professional standards
  • Marketing Data: We retain marketing data until you withdraw consent or we determine it is no longer relevant
  • Website Data: Usage data is typically retained for up to two years for analytical purposes

When we no longer need your personal data, we will securely delete or anonymise it.

7. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include:

  • Encryption of data in transit and at rest
  • Secure password policies and multi-factor authentication
  • Regular security assessments and updates
  • Staff training on data protection and security
  • Restricted access to personal data on a need-to-know basis

8. Your Rights

Under UK data protection law, you have the following rights:

  • Right of Access: Request a copy of the personal data we hold about you
  • Right to Rectification: Request correction of inaccurate or incomplete personal data
  • Right to Erasure: Request deletion of your personal data in certain circumstances
  • Right to Restrict Processing: Request that we limit how we use your personal data
  • Right to Data Portability: Request transfer of your personal data to another service provider
  • Right to Object: Object to processing of your personal data based on legitimate interests or for marketing purposes
  • Right to Withdraw Consent: Withdraw consent for processing activities that rely on your consent

To exercise any of these rights, please contact us at [email protected].

9. International Data Transfers

We primarily store and process data within the United Kingdom. If we transfer your personal data outside the UK, we will ensure appropriate safeguards are in place, such as standard contractual clauses or adequacy decisions, to protect your data in accordance with UK data protection standards.

10. Cookies and Similar Technologies

Our website uses cookies and similar technologies. For detailed information about the cookies we use and your choices, please see our Cookies Policy.

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these websites. We encourage you to read the privacy policies of any third-party sites you visit.

12. Children's Privacy

Our services are not directed at children under 16 years of age. We do not knowingly collect personal data from children. If you believe we have inadvertently collected information from a child, please contact us immediately.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our website with a revised "Last updated" date. Your continued use of our services after changes indicates your acceptance of the updated policy.

14. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us:

Beacon People Limited
1 Central Drive
Bury
England, BL9 6RP
United Kingdom
Email: [email protected]

15. Complaints

If you are not satisfied with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's data protection authority:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Telephone: 0303 123 1113
Website: https://ico.org.uk